How much time have you spent sending emails today? Probably way more than you’d like to.
Unnecessary email coordinating takes up a lot of time for little return as only about . Tools like appointment scheduling apps and booking software help automate the process of scheduling meetings with potential and existing customers without relying on email replies to nail down a good time.
Ready to see some of the ? In this article, we discuss both and . Let’s dive in.
Why use an appointment scheduling app?
Reducing your sales cycle length is the primary benefit of scheduling apps from an ROI perspective. But for your own peace of mind, they reduce administrative tasks that can be a burden to complete. Here are three characteristics of a great scheduling app that you’ll want to keep in mind:
- It should reduce the number of emails you send to schedule a meeting.
- It should sync with your calendar.
- It should send reminders for your appointments.
Scheduling apps speed up your sales process by allowing prospects to when it’s best for them. And it makes it easier for people to schedule time with you by eliminating unnecessary back-and-forth emails. Plus, many of these tools sync directly with your calendar and send out meeting reminders automatically so neither you nor your client miss a great opportunity.
Ready to see the best scheduling app for you? Below, we’ll discuss both free meeting scheduling apps and premium ones. Let’s get started.
Here are the best scheduling apps with free options.
Free Scheduling Apps
1.
Best for Small Businesses
Recommended for: Sales representatives, marketers, and customer support team scheduling.
Not recommended for: Businesses with limited client or customer contact.
The HubSpot Meetings Tool is easy to use. It lets you sync your Google Calendar or Office 365 calendar, set your availability, and have prospects and customers book time with you.
Add form fields to your meeting page to capture contact information like name, phone number, email address, and more. You can send the meeting page as a link in an email or embedded on a website or landing page.
When they book time with you, this free tool blocks the time off on your online calendar and sends a confirmation email to the prospect or client who booked. This simplifies the scheduling process so you can book more meetings in less time.
Plus, it integrates directly with the so you can keep track of your contacts and meetings. As prospects schedule meetings, HubSpot automatically creates records for new people.
Payment Integrations
- Stripe
- Square
Calendar Integrations
- Google Calendar
- Office 365
Features
- 1000+ integrations with business tools, including HubSpot CRM
- Personalized booking links
- Customizable meeting forms
- Automated meeting reminders and time zone detection
- Reporting dashboard
Pricing: Free, with paid plan options for payments, lead tracking, and more.
2.
Best for Ease of Use
Recommended for: Professionals looking for streamlined scheduling.
Not recommended for: Teams with complex scheduling needs.
The free version of Calendly allows you to connect one calendar, book unlimited meetings, create a custom Calendly link, and send out automatic email notifications and reminders to invitees who book with you.
The paid version of Calendly provides multiple meeting types like one-on-one, round-robin, collective, and group meetings. It’s great for teams and provides team pages, metrics and reporting, and administrative features to manage bookings.
There are also plenty of you can try and test out depending on your use case.
Payment Integrations
- Stripe
- PayPal
Calendar Integrations
- Google Calendar
- Office 365
- Outlook
- iCloud
Features
- Intuitive interface for booking without back-and-forth emails
- Range of scheduling types
- Automatic email notifications and reminders
Pricing: Free (Basic), $8 per user/month (Essentials), $12 per user/month (Professional), $16 per user/ month (Teams), contact for enterprise pricing.
3.
Best for Executives
Recommended for: Business teams and professionals.
Not recommended for: Advanced scheduling needs, like team availability management.
Calendar is an AI-enabled digital calendar, scheduling, and time management solution for individuals and teams. It brings together your Google Calendar, iCal (Apple Calendar), and Outlook Calendar into one dashboard view that you can customize and share.
The digital calendar syncs across devices. It also offers a virtual assistant that can learn your schedule and begin taking over meeting planning, invitations, and scheduling changes.
The paid versions add meeting transcriptions and a wide range of analytics so you can see how you spend your time in meetings and with people.
Payment Integrations
- Stripe
Calendar Integrations
- Google Calendar
- Outlook
- Office 365
- iCloud
Features
- AI scheduling assistant
- Automatic time zone detection
- Confirmation and reminder notifications for appointments
- Meeting analytics
Pricing: Free (Basic), $20/month (Standard), $24/month (Pro).
4.
Best for Mobile Teams
Recommended for: Services and small retail businesses.
Not recommended for: Service businesses that need more customization and features for appointment scheduling.
Setmore is a free appointment scheduling and payments platform that allows you to create a public-facing booking page. The free account supports up to 20 staff calendars and logins so your team can begin booking meetings. And you can send automatic appointment notifications to people who book time with you.
Payment Integrations
- Square
- Stripe
- PayPal
- Cash App
- Digital Wallet
Calendar Integrations
- Google Calendar
- Office 365
- Exchange
Features
- Mobile appointment scheduling app for iOS and Android
- Customizable booking pages
- Appointment reminders
- Social media integrations for Facebook and Instagram
Pricing: Free, $12/user/month (Pro), $9/user/month (Team), contact for enterprise pricing.
5.
Best for Integrations
Recommended for: Service businesses who are looking for the best scheduling app for appointments and accepting payments.
Not recommended for: Enterprises with department-specific scheduling needs.
If you’re looking for a flexible booking and payment platform, Square Appointments is worth your consideration. Through Square Appointments, you can:
- Set up a free customer booking website
- Activate automated text and email reminders
- Charge cancellation fees for no-shows
- Accept integrated payments from within one platform
Payment Integrations
- Square
- Apple Pay
- Google Pay
Calendar Integrations
- Google Calendar
Features
- 30+ integrations for ecommerce, accounting, forms, marketing, and team management
- Customizable email and SMS reminders
- Recurring appointments and appointment packages
Pricing: Free, $29/month/location (Plus), $69/month/location (Premium).
6.
Best for Unlimited Appointments
Recommended for: Teams who want simple and affordable appointment scheduling.
Not recommended for: Businesses looking for team scheduling or payment processing.
This appointment booking software allows salespeople to customize their availability, create booking pages, and send them to prospects and customers. The booking page can integrate into your website, landing pages, and emails.
While Appointlet does offer a paid pricing tier, the free version is free forever. It includes unlimited bookings, meeting types, and form fields.
Payment Integrations
- Stripe
- PayPal
Calendar Integrations
- Google Calendar
- Outlook
- Office 365
Features
- Easy URLs you can add to websites, email, and social media profiles
- Appointment types with custom durations and pricing
- Email and SMS appointment notifications
- Appointment metric tracking
Pricing: Price: Free, $8/user/month (Premium), contact for enterprise.
7.
Best for User-Friendly Scheduling
Recommended for: Busy professionals who want efficient scheduling while reducing email.
Not recommended for: Businesses looking for complex scheduling features.
CalendarHero offers all the common meeting scheduler features such as scheduling links and internal group scheduling.
But its advantage is the powerful connections it has with your tech stack. Its notification system and smart time settings for meeting buffers make sure that you never run late to another meeting.
Calendar Integrations
- Google Calendar
- Microsoft Outlook
- iCloud
Features
- AI-powered scheduling assistant for virtual and in-person meetings
- Automatic time zone detection
- Customizable branding
- Group meeting options
Pricing: Free (Basic), $8/month (Pro), $12/user/month (Team).
8.
Best for Payment Processing
Recommended for: Small to medium-sized businesses scheduling appointments and accepting payments online.
Not recommended for: Businesses looking for limited scheduling features.
SimplyBook is an online scheduling system specifically designed for service-based companies. You can integrate SimplyBook with your existing website, or you can create a custom booking page within the platform.
They also have social media integrations that allow you to accept bookings directly from Facebook and Instagram.
Payment Integrations
- Stripe
- Square
- PayPal
- SimplyPay.me
- Blockchain
- 2Checkout
- Many international payment apps
Calendar Integrations
- Google Calendar
- Apple Calendar
- Outlook
Features
- Booking page widgets for scheduling from your website or blog
- Automatic email and SMS reminders
- Multi-language support
Pricing: Free, $8.25/month (Basic), $24.90/month (Standard), $49.90/month (Premium), and $82.50/month (Premium plus).
9.
Best for Coordinating Teams
Recommended for: Cost-effective scheduling for interviews, appointments, or meetings.
Not recommended for: Organizations that need detailed scheduling features.
Create meeting polls to send to clients and prospects, suggest meeting dates and times, and allow voting on dates that work all with Doodle’s free version.
While the free version might be helpful enough for most individuals, you’ll need to upgrade to the premium pricing tier to:
- Remove ads from your polls
- Set a deadline for the poll
- Collect contact information from meeting guests
The paid version of Doodle’s scheduling software helps you find a time to meet that works for all attendees. The meeting host suggests meeting times and invites participants to indicate their availability, then the meeting host picks a final time.
When you finalize your meeting, this scheduling app adds a calendar event to the host and meeting invitees’ calendars. Plus, there’s a dashboard feature where you can manage your meetings.
Calendar Integrations
- Google Calendar
- Outlook
- Office 365
- iCloud
Features
- Meeting polls to avoid scheduling conflicts
- Customizable meeting invitations
Pricing: Free, $6.95/user/month (Pro), $8.95/user/month (Team), contact for enterprise pricing.
10.
Best for Frequent Scheduling
Recommended for: Busy professionals and teams with constant high-value meetings.
Not recommended for: Teams that need detailed scheduling processes.
Arrangr is an intelligent scheduling platform that allows users to book a meeting in under 30 seconds. Besides helping users find the best time to meet, Arrangr simplifies communication by letting contacts choose where and how to meet within the platform.
Bonus: is a part of the HubSpot ecosystem, so you can launch and send invitations to contacts from directly within HubSpot.
Calendar Integrations
- Google Calendar
- Outlook
- Office365
- iCal
Features
- Automation suggests meeting times based on your availability and priorities
- Pre-set meeting preferences for quick scheduling time
- Customizable invite templates
- Integrations with Slack, UberConference, and more
Pricing: Free, $3.99/month/user (Pro), $6.99/month/user (Pro+).
11.
Best for Group Meetings
Recommended for: Scheduling group meetings or team events.
Not recommended for: Organizations that need to combine group scheduling with payment processing.
Rallly (with three Ls) is an appointment scheduler with classic polling functionality where the members of your group can vote on the best times for the meeting or event. It also supports chat and messaging within the interface so that meeting attendees can discuss the best time to connect.
Features
- Easy-to-use event creation and scheduling tools
- Voting feature to find the right time for large groups
- Zapier integration can connect Rallly to popular calendar options
- Shared event pages
Pricing: Free.
12.
Best for Collaboration
Recommended for: Organizations that need advance scheduling for events, meetings, and complex processes.
Not recommended for: Smaller businesses that don’t need extensive tools or collaboration features.
OnceHub is a comprehensive tool that allows you to create nearly any scheduling scenario you can think of. You can book everything from group sessions to one-on-one calls, to in-person meetings through this scheduling app. You can also directly connect OnceHub with your website, email provider, and payment system.
Forget the back-and-forth and choose the meeting scheduler that makes the most sense for your situation. This scheduling and booking software can save time, increasing your productivity on the tasks that actually matter.
Payment Integrations
- PayPal
- Stripe
- Square
Calendar Integrations
- Google Calendar
- Microsoft Outlook
- Office 365
- iCloud
Features
- Automated scheduling
- Time zone detection for scheduling across time zones
- Multiple currency options for payments
- Advanced reporting
Pricing: Free (Starter), $10 per user/month (Growth), contact for enterprise pricing.
13.
Best for Businesses With Multiple Timezones
Recommended for: Businesses that need simple scheduling software to manage multiple locations and staff schedules.
Not recommended for: Enterprises that need extensive scheduling features, like online invoicing.
If you’re running a business in more than one location Appointy is the app for you. Appointy goes beyond scheduling meetings as it manages occupancy, too. Whether you need to book consultations, classes, or appointments, this scheduling app will ensure your business meets regulations with every appointment.
Payment Integrations
- PayPal
- Stripe
- Square
- Authorize.net
Calendar Integrations
- Google Calendar
- iCal
- Microsoft Outlook
Features
- Appointment reminder automation that works with email or SMS
- Support for 20+ languages
- Integrates with Zapier and other productivity tools
Pricing: Free, $19.99 per month (Growth), $49.99 per month (Professional), $79.99 per month (Enterprise).
14.
Best for Simple Set-up
Recommended for: Professionals who want a simple scheduling app that also offers analytics and reminders.
Not recommended for: Large teams that need collaboration tools and advanced scheduling features.
Appointment reminders and calendar synchronization are among the basic must-haves Visibook offers in their scheduling app. But their platform offers much more.
If you accept deposits or booking fees from customers before confirming appointments, Visibook supports this feature with payment processing integration.
For a more consultative approach to your meetings, you can chat with customers through email or text message and keep all that correspondence in one place.
Payment Integrations
- WePay
Calendar Integrations
- Google Calendar
Features
- Real-time online appointment scheduling
- Centralized customer communications
- Reporting and analytics tools
Pricing: Free, $6.99/month (Basic), $13.99/month (Standard), $19.99/month (Unlimited).
15.
Best for Automation
Recommended for: Businesses seeking an automated scheduling app and combining scheduling with payment processing.
Not recommended for: Companies with complex scheduling or reporting needs.
Connect your calendar to set up your availability, create a booking grid, and start booking meetings. Share the booking grid on your website, Facebook page, or via email. Add custom styling, use unlimited fields, and manage your bookings using advanced tools.
Payment Integrations
- Stripe
Calendar Integrations
- Google Calendar
- Office 365
- Outlook
Features
- Availability settings to help avoid double booking
- Workshop and group event scheduling
- Customizable booking pages to highlight your branding
Pricing: Free, $12/calendar/month.
16.
Best for Event or Course-Based Businesses
Recommended for: Businesses with more than one focus or location, working at a scale that needs automation and payment processing.
Not recommended for: Companies with a high volume of appointments or complex scheduling needs.
Bookafy is an appointment scheduling tool for meetings, calls, sales demonstrations, and service appointments. Onboarding on Bookafy is easy as it allows a simple, one-time setup.
With Bookafy, you can generate a meeting link for various meeting tools ranging from Zoom, GoToMeeting, and more. Bookafy’s skill-based scheduling feature makes it easier to prioritize and schedule your meetings.
Payment Integrations
- PayPal
- Stripe
Calendar Integrations
- Google Calendar
- Outlook
- Apple iOS Calendar
Features
- Booking page widgets for scheduling on your website or blog
- In-appointment promo codes and discount offers
- Form and survey submission
- Integrates with Zapier and other productivity tools
- Customizable booking pages, emails, and notifications
Pricing: Free, $7/month (Pro), $11/month (Pro+), and custom plans for enterprise.
Paid Meeting Scheduling Apps
Ready for more advanced features? Check out these paid options. Each tool includes the following features:
- Meeting scheduling tool that can be viewed, managed, and edited by multiple users and administrators
- Multiple calendar views
- Contact information can be gathered from those who book meetings
17.
Best for Sales Teams
Recommended for: Professionals looking for simple scheduling automation, reporting, and CRM integrations.
Not recommended for: Businesses that need complex scheduling features for a variety of users.
Chili Piper is an inbound conversion platform built for revenue teams, with features that help reps close deals faster. Chili Piper is perfect for sales teams with 5+ people. It’s for teams who are looking to book sales meetings faster, whether it be:
- SDRs or BDRs booking on behalf of AEs
- Inbound demo requests
- Handoffs from your AEs to your customer success team
We know we mentioned that back-and-forth emails to schedule or reschedule meetings aren’t the most efficient. But Chili Piper’s scheduling widget is the exception to this rule.
Rather than sending your prospect to a landing page with your online calendar, you can place convenient buttons at the end of an email to get a meeting booked in one click.
Calendar Integrations
- Google Calendar
- Outlook
Features
- Data analysis and reporting
- Automated real-time lead routing and waitlisting for busy sales teams
- Live meeting options
Pricing: $15 per user/month (Instant Booker), $25 per user/month (Handoff), $30 per user/month (Form Concierge), and $20 per user/month (Distro).
18.
Best for Service Businesses
Recommended for: Scheduling with payments or service-specific communication.
Not recommended for: Enterprise-level scheduling needs, like data analytics.
Acuity Scheduling makes it easy to book appointments with clients and prospects. It’s an online assistant where prospects, customers, and clients can see your real-time availability and book their own appointments. The tool allows you to send customized confirmations that reflect your branding. And you can send appointment reminders and follow-up messages by email or text.
Payment Integrations
- PayPal
- Square
- Stripe
Calendar Integrations
- Google Calendar
- Outlook
- iCloud
Features
- Quick and easy to schedule classes, workshops, or group appointments
- Client accounts for simple clients management
- Accounting and other useful integrations
Pricing: $16/month for 1 calendar (Emerging), $27/month for 6 calendars (Growing), $49/month for 36 calendars (Powerhouse).
19.
Best for Services Professionals
Recommended for: Service businesses with potential for no-shows and cancellations.
Not recommended for: Businesses with complex booking or feature needs.
Businesses in the beauty and personal care industries often need to schedule several meetings and manage multiple calendars. Booksy offers an affordable scheduling app and booking solution. This app is great for small to medium size businesses looking to manage bookings, client management, inventory, and payments all from one app.
Payment Integrations
- Square
- PayPal
Calendar Integrations
- Google Calendar
Features
- Mobile booking app for clients
- Mobile app for service providers to manage their schedules, accept online payments, and send appointment reminders
- Option to create custom services, durations, and prices
Pricing: $29.99/month, plus $20/user/month for each additional user.
20.
Best for Creative Professionals
Recommended for: Professionals looking for a single platform for scheduling and project management.
Not recommended for: Quickly scaling businesses.
HoneyBook allows you to manage bookings throughout the entire sales process. You can book initial meetings with prospects and even send proposals, contracts, and invoices when they’re ready. It helps you manage your clients and integrates with other useful tools to simplify business processes.
Payment Integrations
- PayPal
- Stripe
Calendar Integrations
- Google Calendar
- iCalendar
- Outlook
Features
- Project pipeline feature helps you see all user stages in one place
- Added management features like contract, proposal, and invoice templates
- Custom invoicing, project tracking, and reminders
Pricing: $19/ month (Starter), $34/month (Essentials), $79/month (Premium).
21.
Best for Upselling
Recommended for: Managing internal scheduling and team availability, and businesses where upselling is a focus.
Not recommended for: Large businesses with multiple locations.
If you’re looking for a tool that provides appointment setting and advanced tracking for how your meeting contacts move through the sales pipeline, Bookeo Appointments is the tool for you. This platform automatically updates your schedule in real time for optimal booking. It to keep your contact list up-to-date based on booking reservations.
Payment Integrations
- PayPal
- Stripe
Calendar Integrations
- Google Calendar
- iCal
- Outlook
- Office 365
Features
- Mobile scheduling app for Android and iOS
- In-app gift voucher, discount, and package offers
- Waiting lists
- Integrates with Zapier, Google Reserve, and other business and productivity tools
- Customizable themes for booking pages, emails, and notifications
Pricing: $14.95 per user/month (Solo), $29.95 per user/month (Small), $39.95 per user /month (Standard), $79.95 per user/month (Large).
Get More Done With Scheduling Apps
Whether you choose a free option or a paid one with more features, scheduling apps cut out the hassle of managing clients, meetings, and bookings.
Editor’s note: This post was originally published in November 2020 and has been updated for comprehensiveness.
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